(Annual Carter Reunion)
ALL-YOU-NEED-TO-KNOW INFORMATION ABOUT OUR CALENDAR
Our schedule is very flexible. We are technically open year round from February 1st until the 2nd weekend in December (closed last half of December through January) with our peak time always being the Fall. February and March can sometimes pose weather conditions which may require flexibility on everyone's part regarding the outdoor activities that are usually included in an event, but we are open to scheduling during those months but events may need to be less the hayrides because of the weather. We do not have week days listed but are also open to scheduling through the week (especially when weekend dates are sparse.) Please call or email to check on availability. Call well in advance to schedule any dates in the autumn time of the year (especially week-ends in October & November), as this is always our two peak months and these dates fill up fast. (Also we allow pre-scheduling by several perennial groups for the next year so prime dates, especially in October, are hard to find late in the year.) As you can see from the table below, we are open to scheduling other dates throughout the year - call for availability.
Below is a table showing dates already reserved. For First-Time Groups, we do require a $75 Deposit* (made payable to FIREY TRAILS) upon your reserving a date.
New Policy 09-08-21 We will be glad to pencil in your date as soon as you schedule but consider it to be only tentative and an Unsecured Event until your deposit is in hand. (A $75 security deposit applies to all first time guests and is deducted from your event balance.) Once we receive your deposit we will schedule your date on our calendar as a secured event. If we get inquiries on your date before the deposit is received by us, we will contact you immediately and check with you first on deposit status before we give your date to another group. (As of 9-13, we had already had this happen). Our receipt of your deposit should be within 7 days after your event is tentatively scheduled. The reason we've had to change our deposit policy - in only penciling something in for 7 days - is to weed out less than serious inquiries - people who sometimes schedule events with us-only later to change their minds after their unsecured reservations have been on our calendar for some time. The deposit paid is simply earnest money on our end in listing your date on our calendar as a reserved event. (We do understand that things happen unexpectedly that cannot be helped-especially in these days of COVID-but this does not apply to those things.) On the other hand, if a person or group is no longer a first time group (half our calendar are repeat guests), we no longer require a deposit for repeat visitors.
EVENT DEPOSIT AND RESCHEDULING POLICY - As a general rule, all $75 Deposits Paid to fully secure a regular event date are Non-Refundable with the exception of inclement weather or a rain washout. When an event is scheduled, that date and time frame are reserved for exclusive use of our venue and placed on our web calendar until the event takes place (and is not made available to other groups). Plus to accommodate reserved groups, our personal calendar is subject to our Firey Trails calendar. Should plans change and the date needs to be moved and enough notice is given (3 weeks minimum in our peak time of the Fall) to make original date available to another group, we can reschedule a new date and the original deposit will apply in full to the new date. In the unavoidable event of inclement weather or a rain washout, we can either reschedule or refund the deposit. Learning a valuable lesson from past experience the hard way, we want to avoid groups scheduling on a whim, paying a deposit to secure their date, and then later...sometimes months later as the event date is drawing near, changing plans on a whim expecting a full deposit refund. As is customary for most venues when events dates are cancelled by choice of the guests, the deposit paid that has been holding their reserved date for a length of time should be considered forfeited. We would rather be saved the great inconvenience and trouble of scheduling less-than-solid and tentative scheduled dates altogether and would rather that a group won't schedule with us to begin with if they cannot fully commit to their event as scheduled on our calendar as Firey Trails also commits to their chosen date from the time they schedule with us. Thanks for your understanding in this.
(Barring internet connection problems - this table (and calendars) will be updated immediately upon any changes or new bookings and should give you a good idea of what's available.) Thank you.
Recommended Hayride Time Frame: The typical Event usually fits well into a time frame of three (3) hours - start to finish. We are slightly flexible on this but find a 3 hour time frame seems to be ample in most cases for the hayrides, campfire fellowship or singing, games & activities, exploring, etc.). If extra time is desired (besides the set-up hour + 3 hour event time, please figure $30 per 30 minutes of $60 per hour and arrange ahead of time). The most practical and typical time frames are listed below and work well with work and school schedules and our own Firey Trails schedule. The Saturday time frames need to be scheduled to allow an hour or an hour and a half of time in between for preparation between events. However, we are open to tweaking the time frames to your liking if at all possible.
Typical Time Frames
(These are only suggestions based on what is chosen most of the time and what also works best for us with our non-Firey Trails family schedule.)
Friday Evenings / 6:30-9:30
Saturday Afternoons / 2:00-5:00
Saturday Evenings / 5:00-8:00 or 6:00-9:00
Sunday Evenings / 5:00-8:00
Below is a link to a color coded updated PDF Calendars - showing weekend days and dates from mid September to mid December. This calendar is updated immediately (barring internet service interruptions) upon our scheduling a group. Also, dates are scheduled by guests and then need to be rescheduled for various reasons. For that reason, check the calendar more than once for potential openings that may appear. Thanks
(We do not have any interactive method of scheduling online other than communicating by phone, text or email.)
Call or Text 918-227-1025 to reach us. If calling, please leave voicemail. Since 99% of our incoming calls are spam, scams and solicitations, we no longer answer unknown numbers. However, if home, we always return legitimate Firey Trails inquiries immediately or will do so upon returning. Email is also a great way to reach us at firstname.lastname@example.org - these are forwarded to our smartphones. Thank you for your understanding.
ON INITIAL VISITS FOR PROSPECTIVE EVENTS OR FOLLOW-UP VISITS FOR SCHEDULED EVENTS Whether our Firey Trails gate happens to be open or closed, any initial look-over of the grounds and all follow-up visits for whatever reason, must be set up in advance where someone can meet with you. Ray Firey and Diana Firey are both here on Saturdays and this is a convenient day to meet with us, but appointments may also be set up for through the week (but this is usually not as convenient for us). With another main business and lots to do around our grounds, impromptu visits are not welcome nor are we set up for that. Firey Trails is only considered to be OPEN while an event is going on and the grounds are private property otherwise and are not open to the public or for any unannounced visits. We invite people to call or email us to set up a time to look us over and have done this many times. We just request that the right channels be taken in doing this. Thank you.
Unless a set up time has been pre-arranged for your time frame, we do not usually open our gate until 15 minutes before an event. Thank you.
As we have several perennial groups that schedule every year, we allow groups to schedule a year in advance for their chosen Fall date. However we request a $75 deposit when scheduling to secure this. As a rule, this deposit is non-refundable since your date will show to be reserved and not open to other groups.
19756 W. 61st Street S. - Sand Springs, OK 74063
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Last Updated: 09/13/2021 09:49 PM