(Annual Carter Reunion)
Our schedule is very flexible. We are technically open year round from February 1st until the 2nd weekend in December (closed last half of December through January) with our peak time always being the Fall. February and March can sometimes pose weather conditions which may require flexibility on everyone's part regarding the outdoor activities that are usually included in an event, but we are open to scheduling during those months but events may need to be less the hayrides because of the weather. We do not have week days listed but are also open to scheduling through the week (especially when weekend dates are sparse.) Please call or email to check on availability. Call well in advance to schedule any dates in the autumn time of the year (especially week-ends in October & November), as this is always our two peak months and these dates fill up fast. (Also we allow pre-scheduling by several perennial groups for the next year so prime dates, especially in October, are hard to find late in the year.) As you can see from the table below, we are open to scheduling other dates throughout the year - call for availability.
Below is a table showing dates already reserved. We do require a $75 Deposit* (made payable to FIREY TRAILS) upon your reserving a date. We will post your date as soon as you schedule but consider it to be only tentative and an Unsecured Event until your deposit is in hand. Our receipt of your deposit should be within 10 days after your event is scheduled. In the case that your event is to happen sooner than the ten day due date, please mail your check immediately after booking so we receive it by at least a week out from your event date.
EVENT DEPOSIT AND RESCHEDULING POLICY - As a general rule, all $75 Deposits Paid to fully secure a regular event date are Non-Refundable with the exception of inclement weather or a rain washout. When an event is scheduled, that date and time frame are reserved for exclusive use of our venue and placed on our web calendar until the event takes place (and is not made available to other groups). Plus to accommodate reserved groups, our personal calendar is subject to our Firey Trails calendar. Should plans change and the date needs to be moved and enough notice is given (3 weeks minimum in our peak time of the Fall) to make original date available to another group, we can reschedule a new date and the original deposit will apply in full to the new date. In the unavoidable event of inclement weather or a rain washout, we can either reschedule or refund the deposit. Learning a valuable lesson from past experience the hard way, we want to avoid groups scheduling on a whim, paying a deposit to secure their date, and then later...sometimes months later as the event date is drawing near, changing plans on a whim expecting a full deposit refund. As is customary for most venues when events dates are cancelled by choice of the guests, the deposit paid that has been holding their reserved date for a length of time should be considered forfeited. We would rather be saved the great inconvenience and trouble of scheduling less-than-solid and tentative scheduled dates altogether and would rather that a group won't schedule with us to begin with if they cannot fully commit to their event as scheduled on our calendar as Firey Trails also commits to their chosen date from the time they schedule with us. Thanks for your understanding in this.
(Barring internet connection problems - this table (and calendars) will be updated immediately upon any changes or new bookings and should give you a good idea of what's available.) Thank you.
Recommended Hayride Time Frame: The typical Event usually fits well into a time frame of three (3) hours - start to finish. We are slightly flexible on this but find a 3 hour time frame seems to be ample in most cases for the hayrides, campfire fellowship or singing, games & activities, exploring, etc.). If extra time is desired (besides the set-up hour + 3 hour event time, please figure $30 per 30 minutes of $60 per hour and arrange ahead of time). The most practical and typical time frames are listed below and work well with work and school schedules and our own Firey Trails schedule. The Saturday time frames need to be scheduled to allow an hour or an hour and a half of time in between for preparation between events. However, we are open to tweaking the time frames to your liking if at all possible.
Typical Time Frames
(These are only suggestions based on what is chosen most of the time and what also works best for us with our non-Firey Trails family schedule.)
Friday Evenings / 6:30-9:30
Saturday Afternoons / 2:00-5:00
Saturday Evenings / 5:00-8:00 or 6:00-9:00
Sunday Evenings / 5:00-8:00
Below is a link to a color coded updated PDF Calendars - showing weekend days and dates from mid September to mid December. This calendar is updated immediately (barring internet service interruptions) upon our scheduling a group. Also, dates are scheduled by guests and then need to be rescheduled for various reasons. For that reason, check the calendar more than once for potential openings that may appear. Thanks
(We do not have any interactive method of scheduling online other than communicating by email at email@example.com -and then waiting for our reply. (We check our email on a regular basis.) Besides email, you may also call at 918-227-1025. Upon scheduling, we will immediately update the online calendar and the At-A-Glance Calendar below.)
ON INITIAL VISITS FOR PROSPECTIVE EVENTS OR FOLLOW-UP VISITS FOR SCHEDULED EVENTS Whether our Firey Trails gate happens to be open or closed, any initial look-over of the grounds and all follow-up visits for whatever reason, must be set up in advance where someone can meet with you. Ray Firey and Diana Firey are both here on Saturdays and this is a convenient day to meet with us, but appointments may also be set up for through the week (but this is usually not as convenient for us). With another business and lots to do around our grounds, impromptu visits are not welcome nor are we set up for that. Sometimes are gate is closed but sometimes it is open since the residence on the grounds is occupied. Firey Trails is only considered to be OPEN while an event is going on and the grounds are private property otherwise and are not open to the public or for any unannounced visits. All Firey Trails visits must be arranged in advance - for one(s) who may schedule or ones who have already scheduled. We've had an unannounced impromptu follow-up visit before and then were criticized afterwards because neither of us could be found to meet with the unannounced visitors who did not take the effort or time to set up a time for us to meet with them. We invite people to call or email us to set up a time to look us over and have done this many times. We just request that the right channels be taken in doing this. Thank you.
Unless a set up time has been pre-arranged for your time frame, we do not usually open our gate until 15 minutes before an event. Thank you.
As we have several perennial groups that schedule every year, we allow groups to schedule a year in advance for their chosen Fall date. However we request a $75 deposit when scheduling to secure this. As a rule, this deposit is non-refundable since your date will show to be reserved and not open to other groups.
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Last Updated: 05/26/2018 05:53 PM